Word documents might not seem like such an important thing, but they’re the lifeblood of many businesses. When data loss sees you lose word documents, you can find everything from important client information to days and weeks of work go right out the window.
With that in mind, it makes sense to follow these four tips for protecting your word documents.
- Don’t Store Documents with Your Operating System
If you save you word documents to the same drive as your operating system, you’re asking for trouble. ‘My Documents’ might seem like a good place, but it’s actually one of the worst since most computer problems affect the operating system. This means you’ll need to reformat the drive and reinstall the system, which will see all your word documents lost.
- Commit to Regular Backups
Plenty of businesses still haven’t started taking the practice of backing up seriously. Word documents are often left out because people don’t consider them as valuable as other data; once those documents are lost, people quickly change their tune. Wherever you store your data, make sure you backup regularly.
- Save Under Different Names
You might think all word document loss of down to viruses, hardware failure, and other such issues. However, human error is also part of the problem. For example, someone might accidently delete part of an important document and then save it without thinking. In that scenario, huge parts of the original document would have been lost. Luckily, you can simply hit F12 before you start working to save the file under a different name. Get your team to do this and you won’t need to worry as much about human error.
- Migrate to the Cloud
If you still haven’t migrated to the cloud, now is the time to do so. There are plenty of advantages, including generous data allowances and remote access. Better yet, all your word documents will be protected automatically since cloud storage services back up their own servers. There are plenty of professionals who can help with this transition if you decide to migrate to the cloud.